Prior to official employment, the district will document
the citizenship/immigration information regarding employment eligibility that
is furnished by the prospective employee. The information that is recorded may
come from single documents which establish both identity and authorization to
work, including:
1. One Document Establishing Both Identity and Employment Authorization
|
|
Resident Alien Card |
Alien
Registration Card |
— OR —
|
2. One Document Establishing Identity |
3. One Document Establishing Employment Authorization |
|
Drivers License |
PLUS |
Social Security Card |
The district must complete an Immigration Service Form
(I-9) for each staff member employed after November, 6, 1986, and keep that
form on file for three years.
As per board policy, the superintendent may employ staff
members on a temporary basis until the board takes final action on the recommendation
of the superintendent. Unsupervised employees are subject to a background check
with fingerprints to be furnished by the state patrol and Federal Bureau of
Investigation. Unsupervised volunteers and employees without unsupervised
access to children shall have name and date of birth background checks provided
by the
If a volunteer has undergone a criminal record check in the
last two years for another entity, the district shall request a copy from the
volunteer, or have the volunteer sign a release permitting the entity for whom
the check was conducted to provide a copy to the district. The entity from whom
the record check is obtained is immune from criminal or civil liability for the
dissemination of the information. In this instance, the district will also
require that the volunteer sign a disclosure statement assuring the district
that the volunteer has not been convicted of a covered crime since the
completion of the criminal record check.
All such records shall be treated as confidential and only the
director of personnel and one specific designee identified in writing shall be
authorized to access the Superintendent of Public Instruction’s record check
data base and district record check data including records of arrest and
prosecution (RAP sheets). RAP sheets shall
be secured by the district in storage separate from personnel and applicant
records. Further use of the record following initial employment or
redissemination of the records to another organization or individual is expressly prohibited. Lawful use of
such information does not constitute liability for defamation, invasion of
privacy, or negligence, but noncompliance with this policy, relevant rules and
statutes may allow for the recovery of civil damages under applicable federal
and state statutes.